Town of Otisfield
Board of Selectmen Meeting Minutes
January 21, 2009
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. All BOS were present.
2. SECRETARY’S REPORT:
A. Meeting Minutes from January 7, 2009. Motion to accept minutes. RM/LA– Unanimous.
3. SPECIAL EVENTS
A. Heath Poland, President of Flanders Electric of Norway here to discuss Service Contract for Generator. Contract was handed out for board review. Oil & filters, spark plugs, etc. are all included in service contract. This contract has a (3) year parts and (2) year labor warranty. Typically maintenance will be done in the Spring. Motion that we accept service contract for the equipment maintenance agreement at $350.00 a year. RM/HF – Unanimous. Demo of new remote control unit. Normal installation cost is $400.00. Town would be charged $325.00. Discussion: Board agrees that at this time the new remote control unit is not necessary.
4. COMMITTEE REPORTS:
A. None.
5. DEPARTMENT HEADS:
A. None.
6. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
7. ADMINISTRATIVE ASSISTANT ITEMS:
A. Draft of updated Shoreland Zoning Ordinance (SLZ) submitted to the board for review. Flood plain will have its own Ordinance. State and Federal agencies agree the two ordinances will be separated. At the town meeting, looking for the public to repeal the current ordinance and substitute the 2 new ones. DEP wants to clean up several things to make the SLZ ordinance more clear. Definitions ordinance will need to be updated as well. Workshop session will be scheduled to go through proposed changes.
B. MSAD Board starting budget meetings tonight, they may be available to come & update the board in Feb. once they have more information.
C. Casco Town Manager, David Morton will attend next meeting on the 4th to talk about Bulky Waste Issues and answer any questions the board may have.
D. Job Description Committee met and has selected Callie Zilinsky as Chair and Quentin Henderson as Secretary. They have set Wed. April 8, 2009 as the workshop meeting with the Selectmen. This committee has received an application from Bill McCoy. Motion to accept Bill McCoy’s application. RM/LA – Unanimous.
8. ADJUSTMENTS TO AGENDA:
A. RM: I would like to make sure that we, as Selectman, publicly acknowledge the passing of Jim Bishop and all that he has done for the town. Jim was an extremely valuable member of our numerous boards and committees, including but not limited to; the Comprehensive Plan Study Committee, Road Study Committee, Conservation Committee formation, Policy Committee, Appeals Board, as well as a huge asset to the~TLEA, the YCC, and most recently working w/ BOS on soil erosion problems from Otisfield town roads, that are~affecting Thompson Lake water quality. He was tireless in his efforts to fight for causes he believed in and~will be sadly missed.~ All Selectmen agreed. MIM: A fruit basket,
flowers and a card were delivered by office personnel and a~tree is being planted for him in Yellowstone, on behalf of the Town. A separate card from BOS is also being sent. HF: I'd recommend that~this years’ town report be dedicated to Jim Bishop along w/ Tom Nurmi.~All agreed, and confirmed with a vote. LA: I will say that Jim was indeed a hard worker and even when Jim
disagreed with someone, he went after the issue not the person, and I always respected him for it.
9. UNFINISHED BUSINESS:
A. Review Bid Process- Given to Ordinance & Policy Review Committee. (1/09)
B. Job Descriptions Review Committee: New application from Bill McCoy. (See above)
C. Health Officer Workshop set for Feb. 11th.
D. Town of Harrison update on Scribner's Mills Bridge repairs. LA: Richard Bean talked to Town Manager. Preliminary cost is $80,000 to fix the bridge. This is so low on States priority that they will not help fund. A sign has been posted on the Harrison side, stating no trucks. When the snow and ice are gone several individuals will inspect w/ engineer. Discussion: If Otisfield goes half w/ Harrison, spending half the money one year and the other half the next year may be an option. RM: would like to see a prioritized report stating what is most important. This may be a low priority because traffic count is low. Harrison has the permits to get moving on this. HF: Suggests revisiting this when more is known and would like to set something up for first meeting in March. RM: have we gotten anything from state? MIM:
Dept. of transportation letter. LA will contact Harrison for written report.
E. Dehumidifiers: RM: Approx. $1,000.00 if we go through a distributor. Building may need (2). Site check may be needed. This would service, areas that have been taken care of so far. RM will continue to research and bring information to next meeting.
10. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Motion to sign Warrant # 12 to pay the towns bills. LA/RM – Unanimous
B. Ordinance Review Committee submitted "Committee/Board Standards Revisions" for review. Discussion: Standard attendance was discussed. Board would rather allow a~maximum of (3) consecutive absences, instead of (4). PB had worked on this and felt (3) was fair. BOS agree. This is not to replace any board Bylaws. This is just a general blanket coverage for all boards/committees. If the chair of any Board/Committee has an issue, they will come to BOS. *Motion to remove last line in paragraph 1. HF/LA-Unanimous. (The request and reason must be submitted and approved prior to the absence) RM commented on the back page where it says “Something might be missing here” RM if so, what is it? *Motion to strike last partial sentence RM/HF – Unanimous. (Elected officials would be
sanctioned). *Motion to accept committee/board standards w/ the changes made. RM/LA – Unanimous. TT will type this up and place on the web site and send a copy to MIM.
C. Letter received from the OVFFA 1/05/09 stating members elected Michael Hooker as Fire Chief. Motion to appoint Michael Hooker as Fire Chief. LA/HF – Unanimous.
D. Sexton Dan Peaco submitted Cemetery Policies and Regulations for review. This will be sent to the Ordinance Review Committee.
E. Fire Truck bids: Received a bid for $800.00 but it’s for the wrong vehicle. $1,000.00 bid for the 85 was received. Motion to reject bids. TT & LA will place add in Uncle Henrys and on E-bay.
11. QUESTIONS OR COMMENTS FROM THE BOARD:
A. Speaker systems: RM: This is a (2) step research. First quote is $1,035.00 which includes (2) speaker stands, and the speakers. A wireless handheld microphone and the cables to go w/ it. This quote was from Headlight Audio and Video. The second quote is $3,600.00 and this will replicate the one we rent for town meeting. We rent town meeting speaker system for approx. $300.00. Discussion: Board feels money is better spent on renting at this point. RM will research to see if we can demo one for free and if not, can rental price be applied to sale price.
B. Maine supreme court finding submitted. RM: Executive session. 5/2/08. Notes taken during meeting are not public record. Discussion: Typically no notes are taken.
C. Gore station: LA: Plenty of room for truck. Snow plow can drive in beside building. Richard and Electrician need to get together w/ Hooker. Richard can discuss w/ Stevie about parking the truck differently.
12. ADJOURNMENT:
With no further business, the meeting was adjourned at 8:45 PM. HF/LJA – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: 020409
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